Posted on May 4, 2011.
Example of formal letter invitation to dinner? Hello,
Here are some suggestions:
Step 1
Before writing an invitation to comment on the tone, voice and level of formality, based on the event itself. This will determine if you write by hand the cards or print them, and if you choose a pre-printed or custom invitation.
Step 2
Choose the type of invite you want, and order or buy a little more than you think you'll need. This allows you to add guests to your list at the last minute if necessary. For smaller parties, you can handwrite invitations on paper or blank cards. For large gatherings, consider buying printed invitations.
Step 3
Determine the wording of your invitation based on the degree of formality. For example, a formal invitation might say, 'Dr. Ms. Stanley and request the pleasure of your company, "while a more casual note might say," Please join us. "
Invitation Sample:
Dear (Delete as appropriate)
You are cordially invited to a costume ball celebrating the anniversary of XXXXX. The event will take place at the ranch Neverlate Friday, June 13 Procedure begins with a fireworks display at 7:00 p.m. sharp and a program of events will be presented on arrival. A five-course dinner will be served in the dining room at 8:30, where XXXXX will appear and greet each of you personally. It is expected that you arrive with a black tie and tuxedo. Those who do not have a bowler will be granted the loan of the time of entry. A valet parking service will be in full operation at the door.
Please complete the details below and return this invitation to the above address by 1 January. Unfortunately, the responses received after this date can not be accepted.
I welcome your presence.
Mr. XXXXXX
Step 4
Include the name of the host or hostess, and the location (with address), date, time and purpose of the occasion, even if it is a simple appointment.
Step 5
Be sure to add RSVP information at the bottom of the invitation if you need to know who will be present, for example, "RSVP" followed by your phone number.
Step 6
Include a response a day on a formal invitation to you to get an accurate count in time to adjust the amount of food, the number of covers and room size. For a wedding charity event, or any other formal event, consider including a reply card and a prepaid envelope addressed to the interior of the envelope containing your invitation.
Step 7
Mail invitations three weeks before most events, four weeks before official business and three months before the wedding to allow airline reservations. For events taking place during the December holidays, invitations around Thanksgiving.
Tips & Warnings
Use the type of dinner RSVP method that best serves the occasion: a reply card for a number of head, a phone number or opportunism, or e-mail if you know that guests use e-mail . Broad, its beginnings, receptions and weddings call for written invitations.
Include those who do not respond, but be prepared if a few non-responders appear.
Printing of invitations, but much more worthwhile if you plan a formal event or big: it saves time and tell the recipient "is an important occasion.
For less formal occasions, consider using social planning Web sites, such as www.evite.com, send email invitations.
Consider making an invitation theme using elements such as postcards, travel, photographs and envelopes strewn with confetti for a sports festival. Scrap-book stores and websites are full of customization possible.
Anything that can be handwritten.
